A (Not So Secret) Recipe for Collaborative Project Management Success

December 6, 2013 | Author: PM Hut | Filed under: Project Collaboration

A (Not So Secret) Recipe for Collaborative Project Management Success
By William Guinan

Note: This post should’ve been published last week just before Thanksgiving, but it’s still the spirit! - PM Hut

You’ve probably never thought that project management has anything in common with cooking and Thanksgiving!

Now I could get into how planning and cooking the Thanksgiving dinner could be broken down into a series of steps like a project, with the cooking schedule planned in advance… and then someone overcooked the turkey (we have an issue!).

And then there’s the food. Your family probably has that secret recipe for Grandma’s sweet potato pie. Everybody does.

Well, I believe we at BrightWork have the secret recipe for collaborative project management success … which I guess won’t be so secret anymore after this post!
Anyway, here we go … It’s only three ingredients – how hard could it really be?!

  • Amount – The first ingredient for successful collaborative project management is to start quickly with the right amount of project management process. Here’s a nice quote that explains this a bit more: “There are two ways to get enough. One is to accumulate more and more. The other is to desire less,” (G.K. Chesterton). What we have found from our most successful customers is that if you desire less at the beginning, you have a far greater chance of success in terms of project management. You want to start quickly with project management, at a scale that is relevant to your organization’s needs and ability.

  • Relevance – The second ingredient for successful project management really gets into the difference between “needs” and “wants.” You may want to do cost management from the very beginning, but take a step back and take a look at the big picture to determine if, maybe, cost management should come in to play a little bit later on. It’s not only important to start with what your team needs, but what they are ready for as well. The key thing about relevance is moving up the project management scale as your projects and skill sets evolve.

  • Evolution – The final ingredient in the recipe for successful collaborative project management is to evolve your PM practices. As noted above, your projects and skills will mature, so with an iterative approach you can implement a little bit more project management each time around.

Now there’s a simple recipe for collaborative project management success… Go sit down and enjoy the meal!

What are your favorite recipes?

William Guinan works at BrightWork. BrightWork is a SharePoint solution for Project and Portfolio Management. BrightWork enables organizations to start quickly with an affordable amount of project, portfolio and everyday work management, delivering immediate visibility and control. Then over time organizations evolve and mature by adding more templates and dashboards as needed and as ready.

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1 person has left a comment

A Collaborative Project is what I was hit with first after accepting the promotion to Director of Divisions and Programs. My task, bring three – long time program managers and their respective programs (who have worked independent and autonomously for years) under one roof.
Each program worked well, but each has grown to proportions of unused support elements and losses of user ability. Elements of each program have been embraced by the company others have never been used or are no longer used. But, each of the Program Directors with their respective fiefdoms resist change fearing loss of program control.
Company owners have seen the dysfunction and autonomy between programs and have sent me in to fix it. I know the functionality of each program, having participated in each over the years. Yet I cannot say that I have all the facts – so to speak – of the interworking’s of each.
I do subscribe to the theory that I do not know how the clock works to tell the time. Perhaps one of the largest issues is that each Directors lives in a different part of the US. We have had numerous conferences calls and web-cam conferences yet agreements are slow and conclusions even slower or absent.
Any ‘ball park’ ideas to get this collaboration off the ground and breakdown the walls of the three silos.

Dave Carter wrote on December 11, 2013 - 5:12 pm | Visit Link

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