Getting the Most Out of Your Resources When Managing Projects

September 3, 2012 | Author: PM Hut | Filed under: Leadership,Motivation,People Issues

Getting the Most Out of Your Resources When Managing Projects
By Cora Systems

Organizations depend significantly on their resources as they are the backbone to the successful implementation of projects and therefore it is important that every member of the team performs to their optimal level.

Simply gathering a group of individuals together and setting them to work on a project doesn’t guarantee success, as they may not work effectively as a team. Creating an effective team that works well together is not something that just happens; it takes a lot of hard work, dedication and sometimes a bit of luck to achieve.

So how can a project manager get the most out of their project team?

  1. Motivate: Self esteem is what fuels people’s motivation levels. Individuals with high self esteem will have a power of enthusiasm around them to complete tasks and ultimately feel good about themselves, others however who suffer from lower self esteem won’t get the same satisfaction. As a project manager you should not let good work go unnoticed. Reward the team for their hard work and dedication. This will give the team an extra push to reach the high expectations set from the beginning.

  2. Belief: As a project manager you must have belief in your project team that they can achieve what has been set out. No aspects of project management can happen without belief as a driving force. If there is lack or no belief present in a team they can get unmotivated and insecure in themselves which will have a negative knock on affect on the team’s performance and ultimately the project will suffer.

  3. Clear and concise: The overall goals of the project need to be clearly laid out for the project team. A team can’t expect to deliver a project effectively if the project objectives are not explained beforehand. Without this vision the project team won’t all have the same direction and problems will arise around the project goals. The project manager has the responsibility to ensure that everyone involved in the project fully understands the goals/ objectives and also know what part they will play within the project.

  4. Have the right balance: It is essential that a project team has the right mix of skills available as having skill gaps can have huge repercussions on the projects. The project manager needs to make sure that all resources are supported to allow them to bring what is expected of them to the project.

  5. Work Structure is poorly laid out: It can happen that the structure in which the work is being done is not effective. If this issue arises the project manager may need to revaluate the way in which work is laid out. Looking at how previous work was planned out would be a valuable way to examine the best approach to take.

  6. Don’t be too pushy: There is a fine line between encouragement and being pushy. A project manager who pushes their team to breaking point will not gain anything and will likely find that they have had a negative impact on the project team instead.

  7. Problems: If there are any issues or problems with an individual’s work or performance this needs to be dealt with on a one to one basis. If there’s a problem with a member of the project team that is having a direct impact on the rest of the team or the performance of the project, appropriate action such as dismissal should be taken.

Established in 1999, with over 12 years of experience in Project Management Software, Cora Systems have developed a highly functional, web-based system. Our skills and knowledge have enabled us to become a world leader in Project, Portfolio and Performance Management Software. We value our extensive client base and provide a comprehensive range of services to ensure our customers gains the full value and benefits from using ProjectVision.

1 person has left a comment

Effective resource management is key to the success of any project / program initiative. Few useful points to keep in mind;

Team selection: The first step is to select cross functional team of people with right skills that the project requires. If the team is already in place but needs training on specific tools or processes, PM should ensure the required time and potential learning curve is planned for.

Managing conflicts: This is at times cannot be avoided. However, having ground rules from the inception will help in quicker and harmonious resolution of team conflicts. Also ground rules make a good reference points for unbiased decisions.

Vision: It is important that project leader not only sells the end state or business value that the project aims to bring but also is passionate about it. This rubs positively with the team as well.

Stakeholder Management: This is key. Any business change that is significant shall require all round support of the internal and external stakeholders. Stakeholder analysis and engaging them in the planning and execution process will enhance the chances of positive feedback and success.

These are only few of the general points that should help in better projects. Read more useful articles at

SP verma

spverma wrote on September 5, 2012 - 12:02 am | Visit Link

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