October 23, 2012 | Author: PM Hut | Filed under: Project Management Best Practices
How to Create a Perfect Action Plan
By Bhavin Gandhi
Almost all the Managers create Action Plans to make sure that a particular amount of work gets done. But most of the times, they forget to follow up on the assignments. I have seen many managers, who work on problem-and-solution kind of approach. They will have many action plans for other items, but they don’t get any priorities until failure to execute those plans disrupts the normal operation of the business. In that case, they forget about the old action plan and work on resolving the current issue. This keeps on happening again and again. So, what can you do to ensure that Action Plan is taken seriously?
I can’t tell you the perfect answer for this question, but I have developed few strategies throughout my experience, which helps me in ensuring that my Action Plans are implemented properly.
- Request your managers to kick off biweekly meeting, stressing the importance of the Action Plan. This meeting will help you in getting all mangers on one page, and ensuring the importance of the Action Plans.
Invite different team leads in these meetings to share their stories about some of the key competencies and why they are critical to the success of the organization.
Don’t forget to send a copy of the Action Plans after every meeting. This action plan should contain: action item, person responsible to finish that task, probable end date for that task, etc.
Ask the group members to set up a meeting with their supervisors to go over their Action Plans as homework.
Make sure that your supervisor or leader must attend this meeting on regular basis to stress the importance of these meetings.
As homework, ask each participant to meet with each of his or her team members to informally listen to each worker’s career goals.
And yeah! Don’t forget to review the results in a follow-up session. Even if your goals have changed from the last meeting, you should still follow-up. This will give you the opportunity to at least document the to-date progress of that particular action item.
So, what do you think? Do you have any other ideas to create a perfect and workable Action Plan? If you do, then please feel free to share your opinion with me. I would love to hear from you.
Bhavin Gandhi, MBA, MSc, has over 9 years of business experience in various aspects of Leadership and Management roles in private and public organizations. You can read more from Bhavin on his blog.
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