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Project Controlling And Monitoring - Controlling Change
December 7, 2008 | Author: PM Hut | Filed under: Process of Change Control, Scope Change Control, Scope Management
Project Controlling And Monitoring - Controlling Change (#19 in the Hut A Quick Guide to Project Management)
By Manjeet Singh
Seasoned project managers often identify dealing with changes and project creep as one of the most (if not the most) challenging problems that a project manager has to face. The very nature of projects makes change inevitable. Changes often impact the project’s budget and schedule (and sometimes the outcome). To cope with changes use a formal change control procedure as follows:
- When someone asks you for a change that will potentially impact your project, insist that the requestor submit the change request in writing using a change request template.
- Review the impact of the change on your project in terms of cost, schedule, performance and outcome. Review also what will happen if you do not implement the change.
- Accept or reject the change – depending on the importance of the change, you can involve your team members and/or the project sponsor in making the decision. If the change has been rejected, inform the requestor and all concerned parties.
- If the change has been accepted, document it, and update your project plan to take into account the change’s impact on your project’s schedule, budget and outcome.
- Communicate the accepted change and its impact to the requestor and all concerned parties (include the change in your next project review meeting).
Next in the Hut A Quick Guide to Project Management:
Project Closing Process - Introduction
Previously in the Hut A Quick Guide to Project Management:
Project Controlling And Monitoring - Resolving Project Problems
Manjeet Singh has over 17 years of experience acquired in a wide variety of industries with a focus on project and program management at Software Makers and Global IT Services companies throughout the world. Manjeet has an Executive MBA from the HEC Management School, and is the author of the website www.projectminds.com that provides a free guide to project management, and offers other project management-related resources.
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