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Project Controlling And Monitoring - Review Meetings
November 14, 2008 | Author: PM Hut | Filed under: Communications Management, Performance Reporting
Project Controlling And Monitoring - Review Meetings (#16 in the Hut A Quick Guide to Project Management)
By Manjeet Singh
Hold review meetings at regular intervals to control project progress. Follow these tips to ensure that your review meetings are effective:
- Have an informal discussion with your key team members before the meeting.
- Do a detailed project review on your own – carefully review all the tasks that need to be completed in the next three to six weeks. By doing so you may identify issues that need to be discussed during the meeting.
- Now circulate a meeting agenda to all participants.
- If decisions need to be made at the meeting, make sure that the person with the authority to make the decisions attends the meeting.
- Start a meeting by specifying its objectives.
- Quickly compare the project’s current status with the original project plan.
- Follow the initially established agenda and avoid straying from it.
- Ensure that the meetings are not too long and make efficient use of the participants’ time.
- Always end by recapitulating the decisions made, and the next steps.
- Write a meeting report and circulate it within 24 hours of the meeting. Depending on the situation, you might want to write a detailed report or just a simple list of decisions that were made, and actions to be taken.
Next in the Hut A Quick Guide to Project Management:
Project Controlling And Monitoring - Resolving Project Conflicts
Previously in the Hut A Quick Guide to Project Management:
Project Controlling And Monitoring - Introduction
Manjeet Singh has over 17 years of experience acquired in a wide variety of industries with a focus on project and program management at Software Makers and Global IT Services companies throughout the world. Manjeet has an Executive MBA from the HEC Management School, and is the author of the website www.projectminds.com that provides a free guide to project management, and offers other project management-related resources.
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