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Role Description for Project Sponsor
August 30, 2008 | Author: PM Hut | Filed under: Project Management Definitions, Project Stakeholder Management
Role Description for Project Sponsor
By Phil de Kock
Purpose of this Document
This document outlines the role and function of the Project Sponsor in ERP implementations. As such the document will highlight the following:
The primary aim of this role is founded in the need for strategic level ownership of the project, integration of project outputs at top management level, advocacy and custodianship of the interests of the business in so far as it relates to benefit realization.
- Support the creation of an acceptable mandate for the project and submit to the Steering Committee/Project Board for Approval
- Final authority to set priorities, approve project scope, and settle company-wide issues in respect of design and implementation as well as implementation from a contractual perspective
- Convenor and member of the Steering Committee/Project Board
- As member of the Steering Committee/Project Board, co-responsible for project governance
- Communication at business level regarding project planning, outputs and benefit realization
- Promotes the project throughout the organization
- Final budget authority
- Executive-level presence within the business
- Full support of the solution
- Sufficient authority to communicate to the business as a whole and integrate project level outputs at strategic level
- An active relationship with senior members of the project team and external SAP partner companies
- Strong leadership skills and effective negotiation skills
- The support infrastructure and decision making authority to:
- Mobilize resources for business wide decision making
- Initiate consideration of scope changes
- Provide strategic level direction to the team
- Initiate corrective action to ensure overall benefit realization
- Mobilize, consult and negotiate with key role players/stakeholders
Phil de Kock is an organization and management consultant with a career span of more than 20 years in several disciplines, including finance and admin, quality, project management as well as human and organization development.
His career development from a very junior level as a finance cashier to managing partner of a medium sized consulting firm is backed by sound growth and development at an academic level. Philip consequently has obtained a masters degree in people and organization development and is currently reading for his PhD. He is the co author of several publications and received awards for his post graduate academic achievements.
In addition to being visiting lecturer in project management he also trained more than 250 students in the relevant discipline during 2006/7. In addition, he published about and presented public courses dealing with ROI of Training, HR Scorecards, and Metrics as well as Job and Competency Profiling.
He consulted to various companies, including Namdeb (De Beers Namibia), Deb Marine, Anglo Base Metals (Skorpion Zinc) as well as public sector organization such as the Health Professions and Ekurhuleni Metropolitan Council. His most recent work include lecturing on project management, leadership and Human Resources Management at the institutions that include the Centre for Learning, Training and Development (WITS University), Varsity College (ADVTECH Group Ltd) and Global Business School.
Phil runs a professional project management blog: Project Management For The Rest of Us.
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[...] role of the Project Sponsor and the Project Board is to give ad hoc advice or decisions to proceed with an issue or change [...]